How to Run a Successful Remote Board Meeting

As a board member, you’re entrusted with important decisions that will affect the future of your company or organization. In most cases, you will make decisions in a board meeting. It is crucial that everyone in the room be focused and engaged. If your board meeting is conducted in a remote location, it can be difficult to keep everyone’s attention. This article will explain how to run a remote board meeting that maximizes the productivity and effectiveness of your meetings.

It is important to ensure that everyone has access to the meeting details and documents they require to be productive. Think about sharing documents in advance so that attendees can read them prior to the meeting. This will avoid the need to ask questions if you can find the answers by looking through the document.

Use slides that slide transitions to highlight important details at the start of your meeting. This could include the consent agenda as well as action items and financial reports. This will help organize your meeting and help keep the conversation moving.

Encourage people to speak up when needed to encourage participation. This can be accomplished by calling the roll and announcing everyone’s presence. It’s also a good idea to avoid scheduling meetings during meal times, to prevent people from eating in front of cameras or distracting others in the room.

Before the meeting gets underway make sure you’ve checked your tech to avoid interruptions or technical errors which could cause delays. It’s common for people to fail to do this and therefore it’s a good idea send a reminder that guides everyone through the process of checking their microphones, cameras, and software before the meeting starts.